The Executive Assistant is a crucial part of the ministry at First Free Church.

This person will serve as a hub for communication and an ambassador for the Senior Pastor. Additionally, this position is a part of the Administrative Support Team and provides support to other ministry leaders, managing multiple projects at a time.

The Executive Assistant’s primary responsibilities include:

• Provide executive support for the Senior Pastor and other ministries leaders.
• Work with the Administrative Support Team to coordinate all-church events.
• Provide collaborative communication and logistics support for projects involving multiple ministry departments.

This position is a full-time, hourly position of 40 hours per week.

The Executive Assistant reports directly to the HR Coordinator/Executive Assistant of Operations. Additionally, this position interacts directly with the Senior Pastor and with ministry leaders in other departments.

Supporting the Senior Pastor 

• Communicates on behalf of the Senior Pastor as his representative.
• Assists with special projects led by the Senior Pastor, including documentation and tracking systems.
• Assists with other administrative tasks such as expense reports, calendaring, and meeting arrangements.
• Collaborates with other staff and volunteers to coordinate major church events such as fellowship events, concerts, speakers, and trips.
• Anticipates the needs of the Senior Pastor and learns the best ways to meet them or communicate about them preemptively.
• Provides occasional administrative support for the Elder Board, Deacon Board, and Nominating Committee.

Supporting Church Ministries

• Participates in the Administrative Support Team, including team meetings and occasional coverage for reception.
• Represent the Administrative Support Team in ministry meetings and delegate tasks to the Front Desk Administrative Assistants as needed.
• Work with the Database Coordinator and other ministries to maintain rosters, track ministry effectiveness, and provide reports as needed.
• Work with the Administrative Support Team to facilitate volunteer orientation, training, and screening processes.
• Work with the Administrative Team to provide support to other ministries as assigned. This may include purchasing, event support, printing, calendaring, and volunteer support.

Character and Commitment

• Demonstrates a genuine love for the Lord and other people with an authentic, transparent, Christ-centered lifestyle.
• Attends and is committed to the vision, values and beliefs of First Free Church.
• Cultivates a friendly staff culture that is committed to excellence.
• Leads with service and care for other people.
• Mature and discerning, able to brainstorm and solve problems.
• Seeks to anticipate the needs of others and meet them preemptively.
• Detail oriented while handling a variety of new projects on a regular basis.
• Works well with others as a flexible team player.

Minimum Qualifications

• Excellent administrative, communication, and time-management abilities
• Proficient in the Google Suite of office products, especially Documents and Spreadsheets
• Able to create well-designed online forms using Google Forms and/or JotForm
• Excellent grasp of the English language and grammar, able to edit and write proficiently 
• Knows better than to use Comic Sans or Papyrus, ever