The Executive Assistant will serve as a hub for communication and an ambassador for the Senior Pastor. Additionally, this position is a part of the Administrative Support Team and provides support to other ministry leaders, managing multiple projects at a time. 

The Executive Assistant’s primary responsibilities include:

• Provide executive support for the Senior Pastor and other ministries leaders.
• Provide collaborative communication and logistics support for projects involving multiple ministry departments.
• Serve as part of the Administrative Support Team, including all church events and the front desk.

This position is a full-time, hourly position of 40 hours per week.

The Executive Assistant reports directly to the Director of Administrative Support. Additionally, this position interacts directly with the Senior Pastor and with ministry leaders in other departments.

Supporting the Senior Pastor 

• Communicates on behalf of the Senior Pastor as his representative.
• Assists with special projects led by the Senior Pastor, including documentation and tracking systems.
• Assists with other administrative tasks such as expense reports, calendaring, and meeting arrangements.
• Collaborates with other staff and volunteers to coordinate major church events such as fellowship events, concerts, speakers, and trips.
• Anticipates the needs of the Senior Pastor and learns the best ways to meet them or communicate about them preemptively.
• Provides occasional administrative support for the Elder Board, Deacon Board, and Nominating Committee.

Administrative Support Team

• Participates in the Administrative Support Team, including team meetings and occasional coverage for reception.
• Work with the Administrative Team to provide support to other ministries as assigned. This may include purchasing, event support, printing, calendaring, and volunteer support.
• Work one day per week at the reception desk and serve as backup as needed.

Character and Commitment

• Demonstrates a genuine love for the Lord and other people with an authentic, transparent, Christ-centered lifestyle.
• Attends and is committed to the vision, values and beliefs of First Free Church.
• Cultivates a friendly staff culture that is committed to excellence.
• Leads with service and care for other people.
• Mature and discerning, able to brainstorm and solve problems.
• Seeks to anticipate the needs of others and meet them preemptively.
• Detail-oriented while handling a variety of new projects on a regular basis.
• Works well with others as a flexible team player.

Minimum Qualifications

• Excellent administrative, communication, and time-management abilities
• Proficient in the Google Suite of office products, especially Documents and Spreadsheets
• Able to create well-designed online forms using Google Forms and/or JotForm
• Excellent grasp of the English language and grammar, able to edit and write proficiently 
• Knows better than to use Comic Sans or Papyrus, ever